General Meeting 2018 of Shareholders – Deadlines and Participation
For 2018, the following dates and comments are applicable:
Date of General Meeting of Shareholders
27 April 2018, 10 a.m.
Kursaal Bern, Kornhausstrasse 3, 3013 Berne, Switzerland
Mailing of invitations and response cards
28 March 2018
Shareholders wishing to take part in the General Meeting are requested to order their admission card. This may either be done in writing, filling in and signing the response card and returning it to ShareComm-Service AG, SNB 2018 General Meeting, Europastrasse 29, 8152 Glattbrugg Switzerland, or electronically, once a user account has been opened on the ShareCommService AG online platform. The final deadline for ordering the admission card electronically is 12 noon on 25 April 2018.
Right of participation
Any shareholder listed in the share register is eligible to attend the General Meeting of Shareholders (art. 37 para. 1 NBA).
People listed as shareholders in the share register on 19 April 2018 whose shares are not removed from the register before the General Meeting are entitled to participate.
All recognition requests received at the share register office by 18 April 2018, 9 a.m., will be dealt with.
The SNB will recognise only one representative for each share (art. 3 Regulations on the recognition and representation of registered shares of the Swiss National Bank).
Mailing of admission cards, including voting material
As of 6 April 2018
Submission of motions
Agenda items with proposals submitted by shareholders must be signed by at least 20 shareholders and submitted to the President of the Bank Council in writing by 9 February 2018 (art. 35 para 2 NBA).
No decisions shall be passed with respect to proposals on agenda items which have not been announced in the invitation (art. 35 para. 3 NBA).
Representation by the independent proxy
Beatrice Stuber-Jordi, Notary, Notariat Stuber-Jordi, Thunstrasse 72, 3074 Muri bei Bern, or, should she be unable to attend, Olivier Jann, Notary, Notariat Stuber-Jordi, Thunstrasse 72, 3074 Muri bei Bern, will once again act as Independent Proxy in accordance with art. 689c of the Code of Obligations (subject to appointment by the Bank Council).
Shareholders wishing to be represented by the independent proxy may either grant their power of attorney and instructions in writing, using the appro-priate forms, or electronically via the ShareCommService AG online platform. The final deadline for granting power of attorney and instructions to independent proxies electronically is 12 noon on 25 April 2018.
The independent proxy shall not disclose the distribution of the votes until the vote at the General Meeting of Shareholders has taken place and shall not provide the SNB with any information in this regard.
The independent proxy abstains from voting if she is granted powers of attorney without instructions.
Signed response cards submitted to the SNB that do not include individual statements of participation and do not designate a representative will be forwarded to the independent proxy if they are linked to voting instructions. If they are not linked to voting instructions, they will be considered as an individual registration of the respective shareholders.
Representation by another shareholder
Any shareholder may authorise another shareholder in writing to represent him or her at the General Meeting of Shareholders (art. 37 para. 2 NBA).
Shareholders wishing to be represented at the General Meeting by another shareholder are requested to designate their representative on the response card.
Financial report and report of the Audit Board
The financial report and the report of the Audit Board can be accessed at www.snb.ch, Publications, from 22 March 2018, and will be available at the SNB’s Berne and Zurich offices from 5 April 2018. It can be ordered in writing, using the resp-onse card, or electronically via the ShareCommService AG online platform.
The invitation to the General Meeting of Shareholders and notifications to shareholders are communicated by letter to the addresses listed in the share register and by means of a one-off publication in the Swiss Official Gazette of Commerce (art. 28 NBA).
Date of the next General Meeting of Shareholders
26 April 2019, 10 a.m.